Greenhouse integration

Add assessment depth to your Greenhouse

skaills plugs into Greenhouse via the public Harvest and Ingestion APIs. No changes on your side. No disruption to your recruiters' funnel. Every candidate entering Greenhouse automatically gets a deep competency profile and a cited AI score.

Three ways to integrate

Pick the depth that fits your needs — start light, grow when ready.

Outbound — skaills enriches the candidate in Greenhouse

Planned

skaills pushes results into Greenhouse via the Ingestion API or as custom fields and attachments on the candidate profile. Examples: candidate completes a skaills evaluation → multi-dimensional score appears as a custom field, PDF report as attachment. Psychometric score posted as a structured note on the candidate timeline. Advance/hold recommendation appears on the candidate card.

~2 weeks for the first connector. No Greenhouse-side custom work if the Harvest API key is enabled.

Bidirectional — Greenhouse drives, skaills assesses

Planned

Greenhouse is the funnel system of record; skaills plugs in as a specialty assessment provider. Greenhouse Web Hooks notify skaills when a candidate advances to a configured stage (e.g. "Assessment"). skaills generates an evaluation link, sends it to the candidate, computes the multi-dimensional score, and pushes the result back to Greenhouse via the Ingestion API. The recruiter sees everything in their usual Greenhouse console.

~4-6 weeks. Requires Greenhouse-side configuration (Web Hooks, custom fields for our scores, "Assessment" stage).

Greenhouse Marketplace — skaills as certified partner

Roadmap

Published in the Greenhouse Marketplace as a certified assessment partner. Customers enable with one click from their admin console. Category: Assessments + AI-Powered Recruiting. Analogues today: Codility, HackerRank, Wonderlic, Plum.

4-6 months including Greenhouse Partner Program certification, security review, listing.

What this looks like in practice

Concrete flows triggered by events in Greenhouse.

Trigger in Greenhouse	What skaills does	What flows back to Greenhouse
Candidate applies to a Greenhouse requisition	skaills runs 12-dimension AI CV scoring with cited rationale	Overall score + per-dimension breakdown + PDF appear on the candidate profile in Greenhouse
Candidate advances to the "Assessment" stage in Greenhouse	skaills generates an evaluation link tailored to the role profile, sends to candidate, computes psychometric + competency score	Score, ranking vs. other candidates for the role, and structured report come back to Greenhouse as a skaills scorecard
Recruiter prepares debrief panel for a final stage	skaills generates calibrated questions per target competency of the role + evaluator guidance	Enriched interview kit appears as attachment on the Greenhouse native Interview Kit
Candidate is hired in Greenhouse	skaills auto-creates a 12/24/36-month Personal Growth Plan from the pre-hire evaluation	PGP lives in skaills (the post-hire Transformative layer); Greenhouse Onboarding references the link

Technical architecture

The integration uses Greenhouse's public APIs: Harvest API (read — candidates, requisitions, stages, scorecards), Ingestion API (write — push assessments and scores), and Web Hooks (stage-change notifications). Authentication via a dedicated API key from your Greenhouse account with minimum scopes (Candidates: read/write; Applications: read; Custom Fields: write). All data transits via HTTPS (TLS 1.2+). Web Hooks land at a dedicated skaills Cloud Function (`greenhouseWebhook`) with HMAC SHA-256 verification of the `Signature` header. skaills doesn't store the Greenhouse API key in plain text; it lives in Secret Manager. All skaills-side logic is serverless.

Implementation timeline

Week 1

Kickoff and scope

Week 2

Technical setup

Week 3

Controlled pilot

Week 4

Adjustments and rollout

Week 1

Kickoff and scope

Define which requisitions are in scope for the pilot, which pipeline stage triggers the skaills evaluation, which custom fields will be created in Greenhouse to receive scores, and which recruiters participate. Identify the project sponsor, the customer-side Greenhouse admin and the assigned skaills team.

Deliverable:Scope document signed + Greenhouse Harvest API key issued with minimum scopes

Week 2

Technical setup

Create custom fields in Greenhouse (overall skaills Score, per-dimension breakdown, link to report). Configure the Web Hook pointing at our Cloud Function. First end-to-end test with a synthetic candidate: applies → webhook → skaills generates link → evaluation completes → score injects into Greenhouse.

Deliverable:E2E test passing with synthetic candidate; custom fields visible on Greenhouse profiles

Week 3

Controlled pilot

Deploy to one real recruiting team, with 10-20 real candidates flowing through. We monitor: evaluation completion rate, latency, perceived score quality by recruiter, lift in advance decision. 15-minute daily standup.

Deliverable:Pilot report with real metrics and recruiter feedback

Week 4

Adjustments and rollout

Apply adjustments based on feedback. Internal documentation for your recruiters: how to read the skaills report, how to interpret bias flags, where to verify detail. Handoff session with your Greenhouse admin + Recruiting Ops team. Gradual extension to more teams.

Deliverable:Operational runbook + integration running for all in-scope teams

For Greenhouse Marketplace listing, add another 4-6 months for Greenhouse Partner Program certification and security review.

Security & compliance

skaills operates under least-privilege principles. The Greenhouse Harvest API key we use has only the necessary scopes (Candidates: read/write; Applications: read; Custom Fields: write) — never blanket access to your account. The key is stored in Secret Manager, never in plain text. HMAC SHA-256 verification on every inbound Web Hook. Sensitive candidate data encrypted in transit (TLS 1.2+) and at rest. skaills doesn't export PII outside the region configured for your tenant. We comply with GDPR requirements — including right-to-erasure and portability. Our SOC 2 posture is inherited from Firebase/GCP; direct SOC 2 Type II certification is on the roadmap.

Ready to add the transformation layer to your Greenhouse?

We'll scope the integration, set up the technical connection, and have you running in weeks — not months.